Title: Office Manager
Arrangement: Full-Time & Permanent
Location: In person & Office-Based (Ranelagh, Dublin)
Role Overview:
We are seeking a proactive and highly organised Office Manager to support a multidisciplinary professional services team. This position plays a central role in ensuring smooth day-to-day operations while providing administrative and organisational support across the business. This is a varied and hands-on role requiring strong administrative skills, excellent attention to detail, and a positive, professional approach.
Key Responsibilities:
Office Management
- Oversee daily office operations to ensure efficiency and organisation
- Manage office supplies, servicing, and renewals
- Maintain and update internal office systems and policies
- Organise catering for internal meetings as required
Executive Support
- Provide PA support to senior leadership
- Diary management and scheduling
- Attend senior meetings and take minutes when required
- Screen and direct calls, messages, and enquiries
Front of House & Communications
- Meet and greet visitors
- Manage incoming and outgoing correspondence (mail, telephone, courier)
- Act as a professional first point of contact for clients and stakeholders
Document & Project Support
- Assist with document control and maintaining digital filing systems
- Support preparation and coordination of tender submissions and fee proposals
- Maintain organised records of project documentation
- Printing, binding, scanning, photocopying, and general document preparation
- Data entry and administrative support across teams
Compliance & Systems
- Support quality management and environmental management processes
- Ensure documentation is maintained in line with internal standards
HR & Culture
- Coordinate onboarding processes for new team members
- Maintain leave trackers and administrative HR records
- Organise internal events, professional development sessions, and team activities
Marketing & Online Presence
- Assist with website updates and social media coordination
Candidate Profile:
Experience
- Minimum 4 years’ experience in an administrative role
- Experience within a professional services or creative environment is advantageous but not essential
Technical Skills
- Strong proficiency in Microsoft 365 (Word, Excel, Outlook)
- Experience with Adobe InDesign or project management software beneficial
Communication
- Excellent written and verbal communication skills
- Confident in liaising with colleagues, clients, and external suppliers
Attributes
- Strong organisational and multitasking skills
- Ability to work independently and use initiative
- Detail-oriented with strong prioritisation skills
- Flexible mindset with a willingness to take on varied responsibilities
- Professional, approachable, and solutions-focused
What’s on Offer:
- Competitive remuneration (€45K - €50K)
- 21 annual leave days + bank holidays
- Pension scheme
- Early finish on Friday
- Collaborative and supportive working environment
- Opportunities for progression and regular reviews
