Document Controller

Industry Sector:
Electrical Jobs, Building Jobs, Building Services Jobs
Job Category:
Administration/Clerical, Construction, Customer Support/Client Care, Compliance, Building
Job Type:
Education Level:
Salary Description:
Competitive Salary
Start Date:
Gaia Talent
Job Ref:

Document Controller | Dublin

  • Permanent position available with a considerable portfolio of works for the next 5+ years
  • To build your career by assisting in the delivery of ‘leading edge’ engineering projects.
  • To work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards.
  • To work with the best.
  • Excellent package on offer with room for negotiations
    Role Purpose
    As a Document Controller coming from an engineering or building services background experience, you will join our growing multi-disciplined engineering design and construction team. You will play a key role in our continued growth and contribute to our reputation for operational excellence in this area. You will aspire to lead and will deliver projects and client service that are world class. In return, you will receive professional and personal development opportunities to help you become an engineering, people and commercial leader.
    Document Controller Responsibilities

  • The key responsibilities are top work as part of our high-performance team to:
  • The Document Controller shall download all new project information from the projects share file system as it becomes available.
  • Organize and maintain the site drawing register as new information becomes available
  • Remove, stamp and file appropriately the superseded drawings as they are presented
  • Update the FTP server with new information as it becomes available
  • Log and tracks all outgoing RFI and design team queries
  • Log and track all incoming responses for RFI
  • Record and issue of site meeting minutes as required
  • Log a register of all noted design changes to drawings and ensure this is kept up to date
  • Ensure smooth flow of information for all site staff and relevant sub-contractors
  • Update live drawings in office on drawing file stick and ensure most recent copies are always available
  • Organize and maintain a specification register as new information becomes available
  • Update live specifications on the server and ensure most recent copies are always available
  • Hyperlink specification register to said specifications
  • Organize and maintain a schedule register as new information becomes available
  • Update live schedules on the server and ensure most recent copies are always available
  • Hyperlink schedule register to said schedules
  • Support the Project CAD team with drawings
  • Create and maintain the access register
  • Carry out Lighting cals design reviews, cable sizing, etc when required.
  • Assist with development of commissioning Plan and implementation of same.
  • Ensuring checks are completed for compliance with latest building regulations and relevant design codes.

Necessary requirement of the Document Controller

  • Ideally will possess 2+ years’ experience in a similar Document Controller position coming from an engineering or building services background
  • Computer skills course such as ECDL or similar
  • A good understanding of MS office package
  • Be familiar with inbound call handling systems
  • High level of attention to detail coupled with excellent organizational skills, Prompt resolution and issuance skills and a high level of attention to details

Desired Competencies / special role requirements

  • Flexible with the ability to adapt
  • Decisive and action oriented
  • Good communicator
  • Influencer
  • Team player
  • Results driven
  • Business aware
  • An excellent planner and organizer


Closing Date:

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